Specifically for Decorators

Quote Software Built for UK Decorators

QuoteWorkx lets UK decorators send branded PDF quotes on-site via WhatsApp or email in under 2 minutes. Digital approvals, no paperwork. Start free for 7 days.

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Customers Change Their Minds After You Quote

Decorating jobs are visual and subjective. Customers change their minds about colours, finishes, and scope after the quote is sent. A clear, itemised quote that separates prep work, materials, and labour protects you when the scope shifts. Without it, you're having the same argument on every job.

Verbal Quotes Look the Same as Everyone Else's

Most decorators quote by walking through the property and giving a verbal number. The customer then gets two more quotes and picks the cheapest because all three looked the same. A branded PDF quote with itemised costs makes you look more professional than the competition before anyone has picked up a brush.

Customers Take Days to Decide

Chasing a customer for approval on a decorating job wastes days. They want to 'think about it' or 'check with their partner.' A digital approval link in a WhatsApp message makes it easy for them to say yes without another phone call. The job books itself while you sleep.

Multi-Room Jobs Are Hard to Quote Accurately

Multi-room jobs are hard to quote accurately on the spot. You need to factor in prep, coats, ceilings, woodwork, and materials for each room. Building the quote room by room on your phone keeps it clear for both you and the customer — and you can send it before you've pulled off the drive.

Small Follow-On Jobs Walk Out the Door

Small follow-on jobs — touching up after furniture delivery, painting a new extension — are easy wins, but only if you quote them immediately. Leaving without a written quote means the customer calls someone else or forgets they asked. A two-minute quote on your phone closes the job on the spot.

"I quoted a full rewire and consumer unit upgrade on site and had the approval before I got back to the van. The customer said it looked more professional than any other quote they had received."

James Mitchell
Electrical Contractor

How It Works for Decorators

You have just finished measuring up a three-bedroom house for a full repaint. Ceilings, walls, woodwork — four rooms plus a hallway. Instead of going home to type it up on the laptop, you open QuoteWorkx on your phone while still in the driveway.

Add each room as a line item. Ceiling, walls, woodwork. Prep and fill. Paint costs with your markup. Labour per room. The system totals everything automatically, including your VAT if applicable. The whole thing takes three minutes.

Hit send. The homeowner gets a branded PDF quote — your logo, your contact details, an itemised room-by-room breakdown, and an Approve and Sign button. They forward it to their partner. Both of them review it that evening and tap approve on the WhatsApp link. The job is confirmed without a follow-up visit or a single phone call. The deposit request goes out automatically. You start Monday.

Built for Your Workflow

Features specifically designed for Decorators businesses.

Rapid Quoting

Quote full house repaints, single rooms, exterior jobs, or follow-on touch-ups directly from your phone. Saved templates for your most common jobs mean a detailed room-by-room quote takes under two minutes on site.

Material Markup

Set your margin on paint, primer, undercoat, and sundries once. Every quote calculates automatically. Never under-quote a multi-room job again because you forgot to add materials.

On-Site Approvals

Customers review, approve, and sign the quote on their own phone before you leave the driveway. Scope locked in writing before a brush touches a wall.

WhatsApp Integration

Send the branded PDF straight to the customer's WhatsApp with one tap. Most homeowners respond faster on WhatsApp than email — the approval arrives the same evening.

Room-by-Room Breakdown

Add each room as a separate line item — ceilings, walls, woodwork, prep — so the customer sees exactly what they're paying for. Removes all ambiguity about scope and makes your price look fair rather than arbitrary.

Professional PDFs

Branded with your logo, your company name, your colours. The homeowner sees a real painting business, not a scribbled number on a notepad. Win the jobs the cheap-and-cheerful competition loses.

Frequently Asked Questions

Is QuoteWorkx worth it for small decorating jobs?+
Yes. Even on a single-room job, a professional PDF quote that the customer has signed protects you if they dispute the price or scope afterwards. Most decorators report winning more work once they switch from verbal quotes — the professionalism alone justifies the cost.
Can I quote room by room with separate line items?+
Yes. QuoteWorkx lets you add each room as a separate line item with its own prep, paint, and labour costs. The customer sees a full breakdown — ceiling, walls, woodwork — which makes your price look fair and considered rather than a number pulled from thin air.
Is QuoteWorkx better than sending a WhatsApp message with a price?+
Yes. A branded PDF that the customer has approved and signed is a binding record of what was agreed. A WhatsApp message with a number is easily forgotten, disputed, or undercut by the next decorator who sends a proper quote. See how QuoteWorkx compares to WhatsApp quoting.
Is a digital quote legally binding for a decorator in the UK?+
Yes. Under English contract law, a digitally approved and signed quote forms a binding contract provided the scope, price, and terms are clear. QuoteWorkx captures the timestamp, IP address, and digital signature automatically, which is strong evidence if a dispute arises over scope or price.
How much does quoting software cost for a sole trader decorator?+
QuoteWorkx Starter plans begin at £4 per month with a 7-day free trial and no card required. Most decorators report winning one additional job per month directly because of more professional quoting — the software pays for itself many times over.
Can I use QuoteWorkx on my phone while on site?+
Yes. QuoteWorkx is built for mobile. Do the site visit, measure up, then build the quote on your phone before leaving. Send it from the driveway. The customer receives a professional PDF and you move on to the next survey.
Do my customers need to download anything to approve a quote?+
No. The customer receives a link in their WhatsApp or email. They tap it, review the PDF, and sign with a digital signature — all in their browser. No app, no account, no friction. It is the easiest approval process you can put in front of a homeowner.
Can I add photos of the rooms to my quote?+
QuoteWorkx focuses on clean, professional text quotes with itemised costs. You can describe condition notes and prep requirements in the line items. Photos are best sent separately via WhatsApp alongside the quote link, which keeps the PDF looking polished.
Can I include materials and labour as separate costs?+
Yes. List paint, primer, undercoat, and sundries as separate materials lines with your markup. Add labour separately so the customer sees both. This transparency builds trust and justifies your price compared to a decorator who just gives a single total.
What if the customer changes the scope after I send the quote?+
Any changes after the quote is signed should be treated as a variation and quoted separately. Because you have a signed written record of the original scope, this conversation is straightforward — you simply reference what was agreed. QuoteWorkx makes issuing a variation quote fast and easy.
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Resources for Decorators

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